Google data migration at IU before the end of 2022
What to Expect:
VPIT is working to finalize the process that Google Shared Drive owners will follow to pay for their storage in these accounts. The exact date is unknown, but we hope to have more information shortly. Owners of Google Shared Drives who have opted not to migrate will be contacted at that time with a request to complete the necessary purchase. If you plan to purchase storage, please ensure the data you want to keep in Google has been moved to a Shared Drive, not your personal or a group account My Drive. If you need to create a new Shared Drive, use Institutional Storage Request Form to request one.
On August 15, the Google at IU accounts of people who have separated from Indiana University were set to a quota of zero bytes. Additionally, anyone who leaves IU after August 15 will be transferred to separated status, and their data quota will be set to zero. To meet new storage allotments imposed on IU by Google, data in these accounts will be deleted on November 1st.
How to Prepare:
- Bring your questions to the Google Storage Coffee Hour every Wednesday at 10 Am hosted by UITS Task Force on Google migration.
- Some information in these shared files may be institutional data. If you create new secure storage locations for that data, remember to use the Institutional Storage Request Form to ensure the proper security considerations and requirements are met. Individual Google storage and OneDrive accounts are NOT acceptable for sharing institutional data classified as restricted or critical, including student information and grades.
- Contact your COLL+IT Pro or UITS Support Center if you have immediate questions or concerns.
Helpful Links:
Migration options for Google at IU My Drive data – You can stay with Google at annual cost of $48/100GB increments available to staff and faculty only.
Migrate content manually from Google to Microsoft storage
Migrate data from a Google Shared Drive to Microsoft Teams
Manage Google data owned by those who’ve left IU
